ARCS National Board Meeting

National Board Meeting Agenda and Schedule
(Draft 10/02/23)
Zoom Link: 

Meeting Start time: 1:00 PM ET, 12:00 PM CT, 11:00 AM MDT, 10:00 AM MST/PT, 7:00 AM HT

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National Board Meeting Agenda

1. Agenda NB Meeting October 14, 2023

I. Call to Order | Caron Ogg, President

II. Roll Call of Directors Present in Person and Confirmation of Quorum | Nancy Chambers, Secretary & Jane Dolinger, Parliamentarian

III. Action for NB Approval

IV.   Roll Call of Directors Present via Zoom and Confirmation of Quorum | Jane Dolinger, Parliamentarian & Nancy Chambers, Secretary

V.   Further Actions for NB Approval 

2. Resolutions for NB Approval

A. Approval of Minutes from January 21, 2023 National Board Meeting | Nancy Chambers, Secretary  

3. Minutes

B. Approval of Number, Dates, and Locations of 2023-2024 Regular Meetings of the National Board | Caron Ogg, President 

4. 2023-2024 Meeting Plans

C. Approval of Recommendation from Governance (effective July 1, 2023) | Julie Branford, Chair, Governance Committee

• Amendments to the Bylaws 
  • 5. Proposed National Board Structure
  • 6. Proposed Amendments to Bylaws
•  Amendments to the Standing Rules
  • 7. Appendix A Amendments to the Standing Rules Board Structure 
  • 8. Appendix B Amendments to the Standing Rules UR Committee Charter
• Governance Committee Charter 
  • 9. Governance Committee Charter & Chair Job Description
• Code of Conduct
  • 10. National Code of Conduct 

D. Approval of Contract through June 30, 2024, with Association Services Group LLC for Management Services | Patty Sparrell, VP Operations

11. ASG Contract Amendment Presentation
12. ASG Contract Amendment File

E. Approval of Recommendations from Finance Committee | Christine Hawes, VP for Finance 

• 1. Approval of 2023-2024 Annual Budget
• 13. Approval of 2023-2024 Annual Budget
• 2. Approval of Chapter President Airfare Reimbursement 
• 3. Approval of Bank Account Resolutions and Signatories

F. Election of 2023-2024 Directors, Officers, Advisors, and Committee Members (term begins July 1, 2023) | Joan Foley, Chair, Nominating Committee & Jane Dolinger, Parliamentarian

14. 2023-2024 National Board Slate

G. Approval of Recommendations from the University Relations Committee | Joan Foley & Chris Simpson Brent, Co-chairs, University Relations Committee

• 1. Applied Math as a Field of Study 
• 2. Approval of UCSC, Applied Math
  • 15. UCSC Applied Math - ARCS Application Form
  • 16. UCSC Applied Math - Presentation
  • 17. UCSC Applied Math - Letter from Dean Wolf
  • 18. UCSC Applied Math - Executive Summary
  • 19. UCSC Applied Mathematics - NCC Letter

• 3. Approval of Revisions to the UR Manual
• 20. Revisions to the UR Manual

H. Approval of Extension of the U.S. Permanent Resident Task Force | Joan Foley & Chris Simpson Brent, Co-chairs, U.S. Permanent Resident Task Force

I. Approval of 2022-2023 Long Range Strategic Plan | Sally, Susan & Emma

21. ARCS Strategic Action Plan and ARCS Strategic Plan Report and Background

VI. Report of Executive Committee Actions since January 21, 2023, and Ratification of 2022-2023 Executive Committee Actions | Caron Ogg, President

22. A. 2022-2023 Executive Committee Actions Presentation

23. B. Report of Executive Committee Actions

VII. Committee and Council Reports | Chairs

• VP for Finance - Finance Committee and National Endowment Fund Committee | Christine Hawes 
• VP for Operations | Patty Sparrell 
  • 24. VP Operations Report
• Co-VPs for Philanthropy - Philanthropy Committee | Anna Maria Matteucci & Sarah Vandenplas
  • 25. Philanthropy Committee Report
• Chair, Council of Advisors | Yolanda Walther-Meade
  • 26. Council of Advisors Report
• Chair, Council of Presidents | Cheryl Craft
  • 27. Council of Presidents Report
• Chair, Audit Committee | Lynne Brickner
  • 28. Audit Committee Report
• Co-Chairs, Chapter Engagement | Sara Jean Burke & Jill Bray 
  • 29. Chapter Engagement Committee Report
• Chair, Communications & Marketing | Aletha Anderson
  • 30. Communications Committee Report A
  • 31. Communications Committee Report B
• Chair, Diversity, Equity, and Inclusion Committee | Linda Burke
• Chair, Nominating | Joan Foley 
• Co-Chairs, University Relations | Chris Simpson Brent & Joan Foley
• Co-Chairs, All Members Conference | Debbie Liss & Caron Ogg
• Co-Chairs, Evaluation Committee | Sherry Lundeen & Caron Ogg
• Chair, Governance Committee Julie Branford
  • 32. Governance Committee Report
• Co-Chairs, Information Strategies Committee | Sue Dintelman & Sharon Ponce
  • 33. IS Committee Report
• Co-Chairs, Long Range Planning | Sally McDaniel & Susan Smith
• Co-Chairs, Collaboration Networks | Chris Simpson Brent & Anne Jarvis 

VIII. 2022-2023 Accomplishments

34. 2022-2023 Accomplishments

IX. ARCS Luminary Award | Caron Ogg, President 

X. New Business

XI. Installation of 2022-2023 Directors, Officers, Advisors, and Committee Members (term begins July 1, 2023) | Jane Dolinger, Parliamentarian

XII. Looking Ahead

35. Looking Ahead

XIII.  Adjournment

 

Next Regular National Board Meeting: October 14, 2023 via Zoom